MINUTES OF THE MEETING OF STOKE CLIMSLAND PARISH COUNCIL HELD ON MONDAY 16TH JUNE 2008 COMMENCING AT 7.30 PM IN THE PARISH HALL, STOKE CLIMSLAND

(Note that the minutes below are 'draft minutes' and will not become the formal minutes of the relevant meeting until accepted by the Parish Council as a true record of that meeting.  The draft minutes are published in advance of Parish Council meetings for information)

PRESENT:                                                                                                         M Cox in the Chair, B Cox, D Parsons, P Barriball, S Cazaly, M JolI, C Vulliamy 

IN ATTENDANCE:                                                                                                 6 members of the public.

MEETING MINUTES:                                                                                             V Tattersall - Clerk to the Council

SC 08/6/1 Apologies for Absence:                                                              Apologies for absence had been received from B Empett and C Davey.

It was noted that there have been no applicants for the vacancy of parish councillor

SC 08/6/2 Public Session:                                                                                          Residents reported on the recent flooding problems at Bealsmill - it was agreed the clerk would write to CCC.  The ongoing traffic problems at Bealsmill were noted.
The overgrown verge adjoining the bus stop at Downgate was noted - clerk to write to CCC

SC 08/6/3 Declarations of Interest:                                                                     P Barriball - declared an interest in planning reference 0119

SC 08/6/4 Minutes of Previous Meetings:                                                             The minutes of 19th May 2008 were accepted as a true record of the meeting and signed by the Chairman. It was agreed to put minutes from 6th May 2008 to be put on the July agenda for verification.

SC 08/6/5 Matters Arising:                                                                                                    a) Affordable Housing - the Chairman reported on the recent meeting held by the SCCLT and the discussion around the carrying out of the Housing Needs Survey. NCDC has advised that there is a possibility that there could be up to £500 available to carry out the survey. The comparison between the original quotes of £3000 given and the sum of £500 now given to carry out the survey was noted. It was further noted that in order to get a more representative result from the survey that eligible persons on the electoral roll should be surveyed and not just one letter per household. The issue was discussed at some length. It was proposed by M Joll, seconded by P Barriball with all councillors in agreement that the clerk would write to Alan Fox and Steve Cramner and get confirmation in writing regarding the actual funding available for the survey and to note the above comments regarding surveying of electoral roll

b) Allotments - a site meeting of the parish council was held prior to the meeting at 6.45pm. The rubbish and fly tipping on the allotments was noted. It was agreed to defer this matter to the July agenda.

SC 08/6/6 Planning:                                                                                            2008/01017 - Barn, Venterdon - erection of extension to the rear (south) elevation of approved annexe - proposed by M JolI, seconded by B Cox with all parish councillors In favour of recommending this application for approval.
2008/01119 - Land at High Trip Lane, Lower Downgate - Prior Notification for the erection of an agricultural shed and for storage of machinery - P Barribalileft the meeting. It was noted that the siting of the agricultural shed needs to be reconsidered. P Barriball rejoined the meeting.
2008/01057 - Hollygate, Downgate - amendment to previously approved scheme (2006/01477) for the erection of an extension - proposed by P Barriball, seconded by M Joll with all parish councillors in favour of recommending this application for approval.
Town & Country Planning Act 1990 (as amended) - Section 174 Appeal by Mr J J V Wright - land at Woodabridge, Callington - noted. 

Refusals and Approvals:                                                                                         2008/00364 - Camelot Kennels - retention of fascia sign previously displayed without consent - refused.                                                                                               2008/00772 - Polhilsa Farm - notification for the erection of an agricultural store - no further details required.                                                                          2008/00374 - Former Miners Barracks & Pellow, Luckett - renovation and subdivision of existing building to 2 residential units - approved.                                             2008/00555 - Land at Part Kingston Farm - siting of a temporary agricultural mobile home.                                                                                                 2008/00737 - Treoak, Trehill, Downgate - erection of side/rear extension to existing house to provide additional living space on both ground and first floors - approved.                                                                                             2008/00610 - Holwell House, Horsebridge Road - formation of a sand school - approved

SC 08/6/7 Items for Report and Decision:                                                                        a) Play equipment (update) - D Parsons gave a brief update on the play equipment. The graffiti on the bus shelter was noted. It was agreed the councillors would form a working party to repaint the shelter.
b) Dog Fouling - the problems with dog fouling throughout the parish were noted. It was agreed the clerk would write to NCDC for advice on this issue.
c) Parish Walk - July agenda d) Restormel Borough Council - Parish & Town Council's Parish Guide - recalled e) The Boundary Committee - electoral arrangements - it was agreed the clerk would write to Neil Burden and formulate a response to the Boundary Committee.
f) Annual Return for signature - signed by chairman and the clerk g) ROSPA Inspection Report & Fire Hydrant- the clerk reported that despite a further letter to ROSPA regarding the replacement chains for the swings no response has been received. It was agreed the clerk would write to SWW regarding the re-siting of the fire hydrant.
h) The LVA AGM minutes were noted. The correspondence regarding problems with motorbikes were noted.

SC 08/6/8 Highways & Maintenance:                                                                         Letter from CCC regarding the signage at Almshouse was noted.
The ongoing problems with HGV lorries GPS systems were noted.
It was noted that the road sign at the top of Downgate/Holmbush is missing.  It was agreed the clerk would write to CCC to advise.                                                      The trees on the green requiring dethorning - S Cazaly to carry out work.

SC 08/6/9 Correspondence:                                                                        Correspondence not requiring a response is detailed on the Clerks Notes. The correspondence was noted.

SC 08/6/10 Finance:                                                                                         a) Cash flow of accounts were signed by the Chairman as corresponding with the statements shown, b) Payments - Clerks Salary £199.12 (s/o), Clerks Expenses £57.58, Luckett Swings Committee Donation £20.00, CALC subscription renewal £331.54, d) Receipts - Bank Interest - £6.56

SC 08/6/11 Items for agenda:                                                                                        Duchy College Summer Ball.                                                                             Ward Profiles - NCDC

SC 08/6/12 Date and time of the next meeting:                                                         The next meeting of the Parish Council will be held on 21st July 2008 at 7.30pm in the Parish Hall, Stoke Climsland.  The meeting closed at 9.35pm.

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;ENT: M Cox (Chairman), B Cox, B Empett, S Cazaly, P Barriball, D Parsons, e Davey, e Vulliamy tK TO THE COUNCIL: V Tattersall r Moore - Cornwall Rural Housing Association Fox - Manager Community Land Trust Project lembers of the public

)x welcomed those present and opened the meeting with a brief explanation of the reasons behind holding another ic meeting to discuss the proposed affordable housing project.

e Parsons gave an overview of how the SeCLT was formed and the current membership makeup of the group.

r Moore - gave an overview of how CRHA may be involved in the project

meeting was opened up to the public for a question and answer session.

main concerns expressed by members of the public present were:

= make up and committee of the SeeLT not providing a balance of members from the immediate village of Stoke Island

: lack of consultation between the parish council, SCCLT and the community

: lack of an appropriate survey to determine "actual need"

:it the village may end up with a housing development that is inappropriate for the needs of the village

e rumour mongering surrounding the proposed project which is causing a certain amount of sensationalism within the sh

e identification and suitability of sites within the parish

e suitability of the existing infrastructure and its ability to support additional housing within the village.

owing a lengthy discussion the meeting closed the question and answer session and thanked all those present for mding.

! meeting closed at 9.30pm.

Vicky Tattersall – Clerk to the Council 

21 Tom Nicolls Close, St Cleer, Liskeard PL14 5SD